Emergency Preparedness Administrator

We are seeking a dedicated and highly organised Emergency Preparedness Administrator to join our team. This role carries significant administrative responsibility, serving as a central point for internal enquiries regarding emergency preparedness, planning, and business continuity. You will oversee essential systems and information that underpin risk management in accordance with legislation and the Community Risk Management Plan. Additionally, you will be instrumental in compiling qualitative and quantitative reports and play a key role in guiding managers and staff on operational policy implementation and best practices to support organisational efficiency and compliance.

We may be seeking a 2nd administrator to join the team in the new year following a restructure that will include similar responsibilities and skills. This post is still subject to a job evaluation.

Key Responsibilities:

• Provide advice, support, and guidance to managers and staff on preparedness resource management, emergency planning and business continuity procedures.
• Maintain databases and ensure that scheduled review checks are undertaken to ensure information is accurate and up to date.
• Assist with submitting claims and financial returns for preparedness staff groups, ensuring paperwork is accurate and timely.
• Produce statistical, benchmark, and legislative reports, data, and statistics as required by managers, senior officers, and external governing bodies from existing reporting systems.
• Provide administrative support to Emergency Preparedness staff.
• Provide administrative support during spate events and in a range of meetings including LRF, regional FRS, and internal meetings.

Essential Skills:

• Comprehensive understanding of organisational policies, procedures, and best practices.
• Strong communication and interpersonal abilities, skilled in resolving conflicts and offering guidance to managers, staff, and contacts on various topics.
• Strong administrative and IT skills, with experience in maintaining information systems and efficiently handling data entry, extraction, manipulation, and reporting from databases or systems.
• Demonstrated aptitude for analysing reports and data, as well as querying databases to retrieve information as needed.
• Strong organisational skills to maintain efficient and effective service delivery.

Desirable Skills:

• Creativity and innovation in problem-solving and process improvement.
• Ability to gather information on problems using appropriate questioning techniques and analyse the information to identify and implement or advise on the appropriate solution.
• Experience in producing detailed and accurate documentation and reports.

• Ability to work within Data Protection Act confidentiality requirements.

  If you are a proactive and detail-oriented individual with a passion for emergency preparedness and organisational efficiency, we encourage you to apply for this exciting opportunity.

Benefits package:

• Local Government Pension Scheme
• Free on-site parking
• Generous holiday entitlement
• Access to an Employee Assistance Programme
• Sports and Welfare Association with free use of gym
• Access to discounts through the Blue Light Card
• Free private healthcare
• Cycle to work scheme
• Car salary sacrifice

Applications will be via the submission of an application form, outlining suitability for the role against the criteria set out in the person specification. Please submit your completed application form via email to the HR Team on HR@humbersidefire.gov.uk

Candidates are asked to complete their own application form without assistance from other external sources such as ChatGPT.  Where there is reasonable belief that external support is evident, we regret that application forms will not be accepted for shortlisting.

Proposed Recruitment Timeline:

• Closing Date: 16th November 2025
• Shortlisting Date: W/C 17th November 2025
• Interview Date: W/C 24th November 2025

Appointment is subject to satisfactory pre-employment checks including references, right to work, and DBS checks.

For an informal discussion about the role please contact Mark Walsh on: Mwalsh@Humbersidefire.gov.uk or 07929841795

Applicants who require reasonable adjustments for disabilities at any stage of the selection process are invited to contact the HR Team (HR@humbersidefire.gov.uk), in confidence, at the earliest opportunity.

Here at Humberside Fire and Rescue Service, our people are what make us unique and every individual who shares our values has a voice to add to our story. We are committed to preserving our inclusive culture and promoting a sense of belonging. We believe we grow and learn better with a diverse team of employees and, as a result, we always appoint the best applicants based on what they can bring to our organisation, drawing on the differences in who we are, how we think and what we’ve experienced.